Construction Record Management System

Turn your Site Diary into

Commercial Certainty

Measured Miles

Practicable Programmes

Productivity Insights

Estimating Intelligence

Commercial Assurance

Stop relying on paper and spreadsheets.
Gather is the digital Site Diary that fuels contract compliance and assures predictable projects.

Book a Demo

Trusted by Asset Owners & Contractors

NETWORK RAIL

BALFOUR BEATTY

COSTAIN

MURPHY

AMEY

CUBBY

Inadequate records are a commercial liability

Poor site documentation creates an adversarial cycle. Contractors can't prove what happened. Asset Owners can't verify what they're paying for. Both sides spend more on lawyers than engineers.

The "Evidence Void"

Critical updates trapped in WhatsApp and Excel. When a compensation event arises, you lack the contemporaneous evidence to prove the impact.

Unrecoverable Costs

Late or generic diaries fail audit tests. Contractors face Disallowed Costs. Clients can't verify actual spend.

Adversarial Accounts

Without a shared source of truth, final accounts become negotiations based on opinion, not fact. The result? Expensive adjudication.

The construction industry loses billions annually to disputes, delays, and administrative inefficiency. Most of it is preventable.

Next time you start a
project...
Align with Gather.

Site teams capture data once. That data flows into CVRs, evidence packages, dashboards, and AI analysis automatically. No duplicate entry. No spreadsheet assembly.

Plan

Your programme becomes your progress tracker.

Import your existing schedule or build one in Gather. Either way, your team clicks a task and the diary entry writes itself with activities, resources, and locations pre-filled from the plan.

64% of fields pre-populated from your programme
One-click diary creation from any scheduled task
Real-time sync between plan and actual progress

Who uses it:

Site Engineers Planners Project Managers

Why it matters:

Stop copying information that already exists. When your foreman records progress, Gather knows exactly what was planned, making compliance documentation effortless.

Programme View

Week of 20 Jan 2025

Activity

Mon20

Tue21

Wed22

Thu23

Fri24

Southam Road 2

Track Inspection

80%

Track Inspection3d

64% Pre-filled

Signal Testing

20%

Signal Testing3d

Lumbs Lane 2

Site Preparation

60%

Site Preparation4d

Excavation Works

Excavation2d

Record

The site diary your field teams will actually use.

Paper diaries get lost. Spreadsheets get ignored. Gather's mobile app takes five minutes per shift and works offline, so site teams capture structured, contemporaneous records every single day without the friction.

Loved by field teamsVoice to text, offline capture, and a UI designed for gloves and rain. Rated #1 for ease of use.
Replaces paper diaries completelyEvery shift generates a professional, timestamped, GPS tagged record ready for audits and disputes.
Contemporaneous by defaultRecords captured at the point of work, not reconstructed weeks later from memory.

Who uses it:

Site EngineersForemenQuantity Surveyors

Why it matters:

When a dispute reaches adjudication, the side with contemporaneous records wins. Gather ensures your teams create that evidence automatically, every shift, without extra effort.

Submitted

Shift Information

Access Information

Resource Information

Worklog

Shift Comments

Hours Allocation

1. What are the shift timings?

Start Time

01-03-2025 21:00

Shift Duration

9 Hours

End Time

02-03-2025 06:00

Access Point

Ruislip · West Compound

Weather

Temperature

6 °C · Overcast

Wind

Light breeze

2. Access Information

Planned vs Actual with variance tracking

On Track Equipment

Planned01-0322:25

Actual01-0322:25

On time

Works Commence

Planned01-0323:00

Actual01-0323:30

+30 min

Works Complete

Planned02-0304:00

Actual02-0304:00

On time

Reason for variance:Delay at RRAP

3. Resource Information

People and equipment on shift

People · 4

Name	Role	Supplier
Hartley Dean	COSS	Amco Giffen
Danny Brown	Foreman	Amco Giffen
Mark Neilson	Groundworker	Story
Nicky Skinner	Engineer	Colas Rail

4. Worklog

Activities, quantities, and events

LocationActivityPlannedActual

CH1/235Cable Containment Install60m30m

Reason for variance:Excavation had unexpected live cable. Work stopped for safety.

5. Shift Comments

Notes, safety issues, and deliveries

Shift Comments

Team engaged in cable containment installation at CH1/235. Progress halted after 30m due to discovery of unexpected live cable. Work stopped for safety. Variance category: Unexpected Physical Conditions.

01-03-2025 22:00✓

Deliveries · 2

Supplier	PO No.	Received
A1 Aggregates	PO-78432	Tom Wilson
Jewson	PO-78451	Tom Wilson

6. Hours Allocation

Allocate hours for each resource

People

Name	Role	Hrs
Hartley Dean	COSS	9
Danny Brown	Foreman	9
Mark Neilson	Groundworker	9

Hartley Dean

Total

9.00

Allocated

5.00

Remaining

4.00

Report

Manage by data, not by gut feel.

Stop waiting until month end to see your numbers. Real time dashboards show productivity, cost, progress, and resources the moment site teams record them. When the board asks questions, you answer with evidence, not estimates.

Data led decisionsSee variances as they happen, not weeks after they've cost you money.
One source of truthEvery dashboard pulls from the same structured records. Numbers that never contradict.
CVR built on evidenceCost data flows automatically from site records to cost codes. Always current, always defensible.

Who uses it:

Project Managers Quantity Surveyors Project Directors

Why it matters:

When leadership asks how the project is tracking, you pull up a dashboard instead of scrambling through spreadsheets. Real time visibility turns reactive fire fighting into proactive management.

Shift Records

1,258

+12%

Avg Shift Score

87

+7%

Access Score

92.8

+4.2%

Lost Time

124.5h

Shift Performance Overview

QS AI Agent

Every event. Every clause. Caught in time.

The AI reads every diary entry, understands your contract, and surfaces commercial opportunities before notice periods expire. It spots the compensation events your team didn't recognise.

100% of records analysed in real time
Early Warnings and CEs flagged automatically
Draft notices with clause references ready to review

Who uses it:

Quantity Surveyors Commercial Managers Contract Managers

Why it matters:

Your site team sees "revised drainage layout" and files it away. The AI recognises it as a change to the Works Information under clause 60.1(1), calculates the impact, and tells you exactly what to do next.

QS AI Agent

Analysing 1,258 records

Live

1,258

Records Reviewed

5

Early Warnings Suggested

12

Actions Recommended

Compensation Events Requiring Action

3 new

Change to Works Information – Drainage Revision

60.1(1) Notice due in 6 days

Unforeseen Ground Conditions – Rock Stratum

60.1(12) Notice due in 4 days

Late Provision of Survey Data – Section B

60.1(5) Notice due in 2 days

Gather Integrations

No rip and replace

Integrations that
actually work

Gather sits on top of your existing CDE stack. Connect everything. Break nothing.

Microsoft Copilot & 365

Native Add-in & Intelligence

Query site data via Copilot
Connects with Excel & Power BI

Coming Soon

Procore

Two-way Sync

Sync Daily Log entries
Push RFI drafts

Contract Management

CEMAR, Contract Bee & Others

Push Early Warnings directly
Substantiate Notices

Coming Soon

Autodesk

Direct Link

Sync issues & photos
Centralise site records

Plus connections with

Thinkproject Aconex Viewpoint Fieldwire And more...

Don't see your system? Try our public API or MCP.

Successful customers = Predictable projects

11%

Cost Reduction

“Using Gather, we were able to slash 11% of total project cost on the TfL 4LM project. The platform saved us at least 100 hours on providing assurance documents alone. I was so impressed, I decided to invest in Gather.”

Nick Mansell

Seniro Project Manager, Transport for London

100+

Hours Saved / Mo

“Gather has saved us at least 100 hours on providing assurance documents. The work-life balance for the guys on site has been improved. The money saved by cutting down the shift entry time was also massive.”

Moadd Al-Helini

Construction Manager, Circet

12%

schedule saving

“We handed over the Tideway MNTLD Secondary Lining Works ahead of schedule. Gather played an important role in this, providing us with a tool to capture consistent, structured data from the site and make effective, timely decisions.”

Rob Margariti-Smith

Senior PM, Costain

Eliminate commercial risk. Deliver with certainty.

Book a 15-Minute Demo

Turn your Site Diary into

Inadequate records are a commercial liability

The "Evidence Void"

Unrecoverable Costs

Adversarial Accounts

Next time you start a project... Align with Gather.

Your programme becomes your progress tracker.

Programme View

Create Shift Record

The site diary your field teams will actually use.

Shift is Submitted

1. What are the shift timings?

2. Access Information

3. Resource Information

4. Worklog

5. Shift Comments

6. Hours Allocation

Hartley Dean

Manage by data, not by gut feel.

1,258

87

92.8

124.5h

Shift Performance Overview

Every event. Every clause. Caught in time.

QS AI Agent

1,258

5

12

Compensation Events Requiring Action

Change to Works Information – Drainage Revision

Unforeseen Ground Conditions – Rock Stratum

Late Provision of Survey Data – Section B

Microsoft Copilot & 365

Procore

Contract Management

Autodesk

Successful customers = Predictable projects

Eliminate commercial risk. Deliver with certainty.

Next time you start a
project...
Align with Gather.